Posted by I HAVE THE REPORT on May 08, 2005 at 08:42:29:

In Reply to: Re: IS THERE A STATE BOARD OF ED REPORT? posted by I HAVE THE REPORT on May 08, 2005 at 08:41:18:

Page 4

payments for services rendered is critical to ensure the financial integrity of CREATE Charter High School. In addition, the review revealed that checks were often signed in advance of board approval authorizing the payment_

Pursuant to N.J.S.A. I8A:19-2 "no claim or demand against a school district shall be paid by the treasurer unless it is authorized by law and the rules of the Board of Education of the district, is fully itemized and verified, has been duly audited as required by law, has been presented to, and approved by, the board at a meeting thereof, or presented to, and approved by, a person designated by the board for that purpose, and the amount required to pay the same is available for said purpose."

The Board of Trustees did not comply with the requirements of N.J.S.A.18A:19-2 when they failed to authorize the payments before checks were issued to vendors.
Recommendation

The CREATE Board of Trustees must establish and implement procedures to ensure compliance with N.J.S.A. 18A:19-2.

6. The CREATE Board of Trustees violated N.J.S.A. 10:4-8 (d) when it failed to properly publicize the convening of public meetings with 48-hour notice and publicly announce that adequate notice had been given.

After reviewing the board minutes, it was evident that the board failed to advertise in two newspapers as required by statute when publicizing board meetings open to the public. The August 28, 2003 and January 21, 2004 minutes revealed that the Secretary of the Board (different individuals on each dates - Stephen Stamos 08/28/03 and Russell Arnone on 01/21/04), submitted for publication in the Jersey Journal, a daily newspaper, a notice announcing the scheduling of the meeting of the Board of Trustees. No other newspaper advertising. was sought. Therefore, the board is not in compliance with N.J.S.A. 10:4-10 because it fails to give adequate notice of public meetings. In addition, the March 31, 2004 meeting was a special, unscheduled session called at the last minute and was not publicly advertised as required.

N.J.S.A 10:4-8 (d) states in part that "Adequate notice" means written advance notice of at least 48 hours, giving the time, date, location and, to the extent known, the agenda of any regular, special or rescheduled meeting, which notice shall accurately state whether formal action may or may not be taken and which shall be (1) prominently posted in at least one public place reserved for such or similar announcements, (2) mailed, telephoned, telegrammed, . or hand delivered to at least two newspapers which newspapers shall be designated by the public body to receive such notices because they have the greatest likelihood of informing the public within the area of jurisdiction of the public body of such meetings, one of which be the official newspaper.
f

Report of Examination - October 2004
CREATE Charter High School - Public School Contracts Law and Open Public Meetings Act Violations

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Name    : 
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Subject : 

Comments:
: Page 4

: 
: payments for services rendered is critical to ensure the financial integrity of CREATE Charter High School. In addition, the review revealed that checks were often signed in advance of board approval authorizing the payment_

: Pursuant to N.J.S.A. I8A:19-2 "no claim or demand against a school district shall be paid by the treasurer unless it is authorized by law and the rules of the Board of Education of the district, is fully itemized and verified, has been duly audited as required by law, has been presented to, and approved by, the board at a meeting thereof, or presented to, and approved by, a person designated by the board for that purpose, and the amount required to pay the same is available for said purpose."

: The Board of Trustees did not comply with the requirements of N.J.S.A.18A:19-2 when they failed to authorize the payments before checks were issued to vendors.
: Recommendation

: The CREATE Board of Trustees must establish and implement procedures to ensure compliance with N.J.S.A. 18A:19-2.

: 6. The CREATE Board of Trustees violated N.J.S.A. 10:4-8 (d) when it failed to properly publicize the convening of public meetings with 48-hour notice and publicly announce that adequate notice had been given.

: After reviewing the board minutes, it was evident that the board failed to advertise in two newspapers as required by statute when publicizing board meetings open to the public. The August 28, 2003 and January 21, 2004 minutes revealed that the Secretary of the Board (different individuals on each dates - Stephen Stamos 08/28/03 and Russell Arnone on 01/21/04), submitted for publication in the Jersey Journal, a daily newspaper, a notice announcing the scheduling of the meeting of the Board of Trustees. No other newspaper advertising. was sought. Therefore, the board is not in compliance with N.J.S.A. 10:4-10 because it fails to give adequate notice of public meetings. In addition, the March 31, 2004 meeting was a special, unscheduled session called at the last minute and was not publicly advertised as required.

: N.J.S.A 10:4-8 (d) states in part that "Adequate notice" means written advance notice of at least 48 hours, giving the time, date, location and, to the extent known, the agenda of any regular, special or rescheduled meeting, which notice shall accurately state whether formal action may or may not be taken and which shall be (1) prominently posted in at least one public place reserved for such or similar announcements, (2) mailed, telephoned, telegrammed, . or hand delivered to at least two newspapers which newspapers shall be designated by the public body to receive such notices because they have the greatest likelihood of informing the public within the area of jurisdiction of the public body of such meetings, one of which be the official newspaper.
: f
:   
: Report of Examination - October 2004
: CREATE Charter High School - Public School Contracts Law and Open Public Meetings Act Violations


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